Link to School Calendar


​In a continued effort to inform our families we would like to offer updates on our continue work towards completing our “Return to Learn” plan for the PORTA District.  This week we have heard from Public officials and physicians that they are advising districts to consider returning to school in smaller groups.  As such, we have added a new element to our “Return to Learn” Plan.  As you know from last week’s report our first plan is to offering in-person teaching as we have traditionally in our buildings at the start of the New Year, as long as we are in Stage 4.  As a backup to our 1st choice we have also developed a plan that will split grades/classrooms in half and those groups will attend in-person on separate days of the week.  Group 1 meeting on Monday and Tuesday as Group two commutes into the classroom via Google meets and then on Thursday and Friday Group two attends in person and Group 1 participates on line.  In this scenario, Wednesday will be a remote learning day, allowing for small group enrichment, scheduled group/office visits and deep cleaning of classrooms.  If we are forced to use this backup plan in August, we will solicit your personal choices for days of attendance to aid in child care needs and understand we will work diligently to ensure families are receiving in person learning on the same days.  We will do our best to meet everyone’s needs, but undoubtedly there will be some that will not receive their first choice.
Grades K-2 are particularly difficult to plan for, but at this point we are considering an online curriculum that is a home-school platform, making it easier for parents to offer a good educational experience to their young children. Additionally, we will be offering supplemental small group activities with our teaching and ParaPro staff to help parents through the teaching and learning process.  As we solidify our online choices and practices for our “return to learn” plan we will be reporting back to families.  We anticipate releasing our plan during the week of July 20th. 
We do ask that parents be prepared to return to Stage 3 full remote learning, we will do our very best to prepare students and families early in the school year if we are able to meet face to face.
 
In the Governor’s message on Wednesday he reiterated the wearing of face-masks, social distancing and enhanced disinfecting, during this stage.  We know the wearing of face-masks is a very controversial issue among residents across all school districts, but we also know that face-masks do make a difference and our goal is to delay or halt any and all closures due to a large outbreak of Covid in our district.  These three simple steps of wearing masks, washing hands and social distancing will be instrumental in staying in school this fall.  As such, we also understand that wearing masks will be difficult for some, so please know that we will do everything we can to give students breaks from the use of masks, through outside social distancing opportunities. 

Things are changing daily and information I shared today may be different next week so please begin to take steps for the return of your students to in person learning by purchasing masks and reinforcing social distancing and hand washing.


​Registration for K-6 will take place at “Roots” on July 30 from noon to 7PM and on July 31 7AM to 11 AM. Registration packets will be mailed or arranged for pickup at the end the July 13th week or early in the week of the July 20th.
Families may pickup registration packets at PORTA Central beginning on Monday, July 20th from 9:00-11:00, Tuesday, July 21st from 4:00-6:00p.m. and Wednesday, July 22 from 9:00-11:00.  Parents will take packets home to fill out and then return them with fee payment on July 30 from Noon-7:00p.m. at Roots and also Friday, July 31 from 7:00-11:00a.m. at Roots.
 
Jr/Sr High registration packets will be mailed between July 17th and 24th and registration will be held at the Jr/Sr high on July 30 (noon to 7pm) and 31st (7am-11AM) for new students.

Pk-6 Registration Info
Families may pickup registration packets at PORTA Central beginning on Monday, July 20th from 9:00-11:00, Tuesday, July 21st from 4:00-6:00p.m. and Wednesday, July 22 from 9:00-11:00.  Parents will take packets home to fill out and then return them with fee payment on July 30 from Noon-7:00p.m. at Roots and also Friday, July 31 from 7:00-11:00a.m. at Roots.Did you Know?  The American Academy of Pediatrics recently stated, "the academic, physical and mental upsides associated with returning children to schools outweigh the risks (of contracting the virus)!

We would like to take this opportunity to offer some information in regards to the beginning of the new school year as our planning continues.  We will be offering in-person teaching as we have traditionally in our buildings at the start of the New Year.  The State of Illinois requires the wearing of face-masks, social distancing and enhanced disinfecting.  We know the wearing of face-masks is a very controversial issue among residents across all school districts, but we also know that face-masks do make a difference and our goal is to delay or halt any and all closures due to a large outbreak of Covid in our district.  These three simple steps of wearing masks, washing hands and social distancing will be instrumental in staying in school this fall.  As such, we also understand that wearing masks will be difficult for some, so please know that we will do everything we can to give students breaks from the use of masks, through outside social distancing opportunities.
Our plan to return will include real time on-line learning opportunities using Google Classroom for Grades 3-12, and likely to some extent in grades K-2.  In Grades 3-12, we will ask parents to choose the learning style prior to the beginning of the school year and if a family chooses on-line learning they will be required to continue the practice until the end of the Quarter in grades 3-6 and Semester in grades 7-12. Students will telecommute into the classroom in real-time, attendance will be taken and those students will be held responsible for work as if they were in-person learning.  We understand some may not have access to computers and internet, as such we will assign a Chromebook to each student in the upcoming school year and help families with no access to find access points.  If students are ill or quarantined due to Covid they will be allowed to utilize on-line learning during the time of sickness/Quarantine and then return to face-to face learning.  In these instances, if students are in attendance via on-line they will be counted as present.
We are continuing to work on plans for self-certification of student health. We will require each family to self-certify students are fever free.  We are considering an app to help with reporting self-certification.  We have contemplated taking temps on buses but Health officials indicate that temperatures can be the least effective method of determining illness simply because a student could be hot from exercise prior to entering the bus and then would not be allowed to enter.  This creates an unacceptable situation of leaving a minor student at the stop without parents knowing the student was not on the way to school.
 
We will ask parents, at registration, to transport their students on a daily basis if they are capable to do so. This action will alleviate social distancing issues on our buses.
We will utilize additional spaces to provide for a safe space for lunch on a daily basis and may consider starting the school year with a box lunch plan to make the transition easier.
 
One note we would like to stress at this time.  When considering educating our K-2 students especially, we cannot express how important it is to have the opportunity to learn in the classroom.  These students are most vulnerable to issues related to distance learning and it will take vast amounts of effort on the part of parents to ensure they are receiving the educational opportunities we offer in our classrooms. As such, please think about importance of in person attendance for your young ones, if this is not an option for you I would contact your teacher to seek advice on manipulatives and materials you will need to offer a valuable experience to your children.
 
Things are changing daily and information I shared today may be different next week so please begin to take steps for the return of your students to in person learning by purchasing masks and reinforcing social distancing and hand washing.
 
Important information:
 
Registration for K-6 will take place at “Roots” on July 30 from noon to 7PM and on July 31 7AM to 11 AM. Registration packets will be mailed or arranged for pickup at the end the July 13th week or early in the week of the July 20th.   
Families may pickup registration packets at PORTA Central beginning on Monday, July 20th from 9:00-11:00, Tuesday, July 21st from 4:00-6:00p.m. and Wednesday, July 22 from 9:00-11:00.  Parents will take packets home to fill out and then return them with fee payment on July 30 from Noon-7:00p.m. at Roots and also Friday, July 31 from 7:00-11:00a.m. at Roots.
 
Jr/Sr High registration packets will be mailed between July 17th and 24th and registration will be held at the Jr/Sr high on July 30 (noon to 7pm) and 31st (7am-11AM) for new students.
 
Please Remember we will be continuing the Summer Lunch program with meal pickup on Monday and Wednesday from 9-11.

 The PORTA District is creating our "Return To Learning" Plan for the Fall of 2020 and need information from our families.  This information will help us gauge our families as we consider various options for returning to school this fall and will help us make decision for delivering the best possible educational opportunities for various groups within our community.  Please take the time to complete this survey within the next week to 10 days.  Your assistance is greatly appreciated.
 On June 23, we received guidance from the Illinois State Board of Education.

The mandates are as follows:

*Require use of appropriate personal protective equipment (PPE), including face coverings;
*Prohibit more than 50 individuals from gathering in one space;
*Require social distancing be observed, as much as possible;
*Require that schools conduct symptom screenings and temperature checks or require that individuals self-certify that they are free of symptoms before entering school buildings; and
*Require an increase in school wide cleaning and disinfection.

We fully expect plans to evolve over time, but your responses will help guide our planning to safely reopen schools this fall.  You may also look to our website, Supts Blog and FaceBook for our initial informational pieces on return to school and initial expectations.

This survey will be open from July 1 to July 10.  Please submit a form for each of your school-age children.  

PORTA's goal is to open school in-person and to communicate the Return To Learn Plan on or before July 30, 2020.

Thank you in advance for taking the survey.

​Dear PORTA Staff and Community,
 
I hope this message finds you and your families safe and well. The Illinois State Board of Education recently released guidance for schools on the 2020-21 school year. 
 
This 60-page document , found at this link, has been much anticipated and will go a long way toward answering critical questions all of us share about what the 2020-21 school year will look like in terms of in-person learning, scheduling, transportation, wearing masks, social distancing and other measures intended to keep everyone safe and healthy, while also re-engaging students in the learning process.  
 
Right now, we don’t have all the answers to those questions as this document was released to school districts at the same time it was released to the public. Therefore, we kindly ask for your patience as our staff thoroughly reviews this detailed guidance and implements the suggestions into our district’s own transition plan.
 
The PORTA District is keenly aware of the urgent need to communicate to families about what to expect next school year and anticipate releasing our own transition plan the week of July 27, 2020.  But as we formulate those plans we also understand that many of the requirements passed down to the district are not easily accomplished and are excellent and safe goals but in certain circumstances unlikely to be attainable. So, moving forward we want to express that we will create policies and procedures that support the requirements found in the transition document but we will rely on parents, staff and our community to understand common sense should rule.  We will not alienate students or staff who cannot or refuse to wear a mask in the school buildings, just as we will not alienate those who cannot attend due to health complications or fear of contracting the Covid virus.  As such, our final plan will include face to face learning with the expectation that the vast majority of families expect us to return to some semblance of normal.  Our plan will also include a blended version of online learning that could include students logging into their classroom live on a daily basis and finally in preparation for another school shutdown we will enhance and strengthen our remote learning options.
 
As we move forward we will rely on our community coming together to support our students, staff and families.  We may ask those parents who are capable to drive their students to school each day so that we can attempt to maintain social distancing on our transportation routes on a daily basis for those who cannot drop their students off at school.  We will be creative during our lunch periods, passing times and in those normally large courses like PE so that students are less at risk of spreading covid-19.  There is so much that we have to develop prior to the start of the school year and undoubtedly regardless of our plan we will have instances where our plan does not work for some families.  In these cases we will evaluate the options and determine the best course of action the district can offer.  As such please have patience, understand we develop plans for the majority and alternate plans for those who don’t fall in to the main set of plans.  We all will need to be flexible, understanding and act as a team so that we can provide a quality education to our students.
 
In closing, I am absolutely convinced, as is our Board of Education and PORTA Staff, the best option for our students to succeed is for those students to be in our professional education staff’s classrooms.  We hire the best staff, who love and care for our students, why would we not want to insure our students have the benefit of a quality face to face learning opportunity.
 
Our goals will remain to open our doors in August as we always do.  Yes there will be changes, there will be bumps in the road, but we will overcome BECAUSE WE ARE Bluejays………
 
I will be in touch soon. In the meantime, stay safe and enjoy your summer.
 
Sincerely, 
 
 
Matthew W Brue

Preschool Screenings
PORTA-Greenview Preschool programs have rescheduled the developmental screening for any preschool-aged children. The New screening dates are June 22nd and 23rd at Roots, located at 14305 St. Hwy Rt. 97 in Petersburg.   Areas to be checked include speech, language, movement skills, and basic concepts.  The screening takes approximately 1 hour to complete. 
 
If you previously had a date and time scheduled, you will keep your time, but come on the new date.  If you were scheduled for March 17th, you will now come on June 22nd, and if you were scheduled for March 18th, you will come on June 23rd at your time.

If you have any questions, please email Jill Hoke at jhoke@porta202.org or Matt Brue at mbrue@porta202.org 

Children turning 3 & 4 before September 1st, who are living in the PORTA or Greenview School District, are encouraged to attend.  If your child is not age-eligible at the time of screenings, but will be 3 in August, please bring them.  Please don’t wait to have your child screened!  Our program fills up quickly, and then students go on a waiting list.  Children must be screened in order to be considered for the 2020-2021 PORTA-Greenview Preschool programs.

​

The 8th grade recognition virtual event video will be available for viewing at 7:00pm tomorrow (Thursday, May 28th) at this link: 
https://youtu.be/r52KmEePeyQ  ​

​The PORTA School District, in conjunction with Menard County Housing and volunteers from Oakford and Tallula will be offering continued summer meals service.  The current service Program will be extended until May 29th, with pickup for meals continuing from 9-11 begin picked up at Central, Tallula, Oakford, NSPOA camp ground and Menard Electric.  Beginning June 1, 2020 the new summer meal program will begin.  Pick-up times will continue to be 9-11 AM on Monday and Wednesday of each week.  Monday two lunches and breakfast meals will be provided and on Wednesday, three of each meal will be provided.  We hope to reduce the number of trips to collect meals so that it will be less of a burden on our participants.  Central School will be the main pickup point and we will also be delivering meals to the Oakford town hall and to the Park Pavilion across from the Tallula School house on Monday’s and Wednesday’s as well. 
 
Who can participate?  Anybody in the household 18 or under and/or are a current student in the PORTA Schools.
 
When are Pick-ups?  Beginning June 1, 2020, Monday and Wednesday of each week.  Multiple meals will be provided each day.
 
Do we have to qualify for Free/Reduced Lunch to participate?  No, all members in any house in the PORTA District who are current students or are 18 or under are qualified. 
 
Do we have to participate every day?  No, but it is much easier to maintain a meal count each delivery day if we have a fairly consistent usage by our participants.  We encourage families who have utilized the service up to this point to continue.
 
Can I pick-up meals for multiple families?  Yes, you can pick-up meals for multiple families if that takes the stress off of families.  Just let those who are volunteering know that you are helping other families in our district and we will help you out.
 
Why only Three locations for pick-up?  Since this is a free program the District will receive reimbursement from the National School Lunch Program for meals provided.  In order to provide these meals and insure the district does not deficit spend running the program meal delivery as it has been done in the past had to be reduced.
 
How long with the program run?  The program is scheduled to run from June 28- August 14, 2020.  If participation levels are reduced significantly the School District will reevaluate the program and make changes accordingly.

Final Day, May 15th, Homework/material drop-off.
 
Petersburg Elementary
May 14th 5-7
May 15th 9-11
Drop-off will take place in the lower parking lot
 
PORTA Central 9:00-3:00.  Please turn in all Chromebooks, textbooks, library books and band instruments that have been loaned out.  Also this is the final turn in day for class assignments. Please make sure your name is on those assignments.  Staff will be on hand to check off all items that have been returned.
 
 
The Jr-Sr High will have a drive through drop off/pick up opportunity on Friday morning. Please bring all textbooks, loaned chromebooks, library books, etc. Staff will direct you upon arrival. Plan to stay in your cars in the bus lane and a staff member will come to you. If you can, please place all items to be returned in a bag labeled with your name that you can hand off to the staff member assisting you. If you have a high school locker or a PE locker that needs cleaned out, the student may enter the building but will be asked to wear a mask and keep socially distanced. "Drive through" time assignments are organized as follows: Seniors from 8:00-9:00, students grade 7-11 with last names A-H from 9:00-10:00, last names I-R from 10:00-11:00, and last names S-Z from 11:00 to noon. Please remember this is the last opportunity to drop off homework. Parents, if you have a student who has not engaged in sufficient work during this time of distance learning, you will be contacted later on Friday or Monday to set up a phone conference to explain remediation opportunities for your student. We look forward to seeing you Friday morning!  

​Good Afternoon Bluejay Families, This is a reminder you we have our final homework pickup on April 29th.  For Specific Work Packet information please look to the website, Facebook, Twitter or Supts Blog.  All homework should be returned by May 15th either at the daily drop-off at Central from 9-11 or on May 15, 2020 at individual buildings.  Principals and Teachers will be sending out more information on final homework drop-off, collection of personal items from the buildings and cap and gown pick-up for our graduating seniors. We are working on plans for Prom, Class night, scholarship interviews and Graduation.  Information in regards to all of these events will be forthcoming so please look to your emails and social media information sites.  Mrs. McMahan will be soliciting information from our seniors about their preferences for options for a graduation ceremony and timing of that Ceremony.
 
As for that homework, we understand we have students who are concerned about their GPA as a result of our distance learning program.  Please remember that your GPA will not be affected negatively as long as you are making effort to complete assigned work.  In fact, your GPA can be positively affected if you completed work at a high enough level.  Teachers will utilize May 14-20 to evaluate the work handed in and will adjust grades accordingly.  Please note this is an excellent opportunity for students who may have failing or near failing grades to engage in and complete work and increase their standing towards graduation.   Please complete the work, show effort and engagement in all of your courses and all will be well.
 
In closing, we hope everyone is thinking positive, we are on the home stretch of our school term and as things improve in the State of Illinois we are all hoping and praying that we are able to get out and enjoy our community, family and friends very soon. 
 
Work Packet pick-up
 
Jr/Sr High—9-11 AM—April 29-- High school Main Entrance—Students in grades 7-11 designated as "paper-only" are the only students who should pick up unless notified otherwise by a teacher.
Seniors, we will be doing a cap and gown "pick-up" on this day as well. Seniors are asked to come between the hours of 11:00 and 1:00, if possible, to pick up caps and gowns.  
Please check emails daily! 
Friday, May 15th will be the day for final retrieval of locker items and final drop-off of homework, return of books, technology etc. Watch for additional information regarding how this process will be handled. 
 
 
PORTA Central—9am-1pm—PORTA Central main entrance— Student belongings from their locker and desks will be bagged by staff and available for pickup as well.
 
Petersburg Elementary-9-11 AM and 5-7PM on April 29 at the AM/PM parent drop off and pickup doors on the south side of the gym. 
 
Completed work packet drop-off
 
Completed packets can be dropped off during the listed pick-up times or M-F 9-11AM at PORTA Central. 
 
Meal service will continue through May 27th.  We are currently evaluating a summer meal program and the overall costs of such a program and the service we can offer in relation to cost.

Announcement April 20, 2020
 
With the announcement of school closure through the end of the school term last week.   We have determined that our final student attendance day will be May 15, 2020.  Students will have one more homework pickup date on April 29, 2020 and all work must be completed by May 15, 2020.  Teachers will assign work through May 13, 2020, giving students a chance to complete the final days of work and handing that work in by May 15, 2020.  Our staff will collect all work, evaluate that work and assign final grades on May 18-20th with the expectation grade cards will be posted and/or mailed on May 29, 2020. 
 
We cannot impress upon students and families enough that it is vital that students engage in completing the work that has been and will be assigned through this distance learning.  It is our goal to ensure students are not harmed as a result of the distance learning but we do ask that students participate at a high level.  For those students who chose not to engage or participate in the learning opportunities offered we will be developing additional summer learning opportunities.
 
You will have more communication coming your way via your school principal and teachers so please look to your email, remind app, etc for that information.  Additionally, your building administrator will be developing and communicating plans to retrieve your student’s belongings and dropping off any school materials in your possession.   If you have any questions please contact your administrator or teacher at your earliest convenience. 

We are working on plans to proceed with a graduation, which at this point will not be a traditional ceremony but we will do our best to develop a plan that focuses on our graduates and their families. Please be patient as we have many obstacles to overcome before finalizing a graduation plan

​We learned today that our governor has extended the mandated school closure through the end of the school term.  As for our immediate response to this action we will remind students and their families that we will continue our current distance learning plan. At this time all students should have at least a full week of work to complete before a new round of homework is deployed on or around April 28th.  During the upcoming week we will deliver more information in regards to the next homework pick-up and will also remind everyone to please stay engaged and showing effort towards completing the assigned work.  Jr/Sr High students are reminded to check their school email accts throughout the day to updates and instructions. 
 
In the next week it will be our goal to set the final school calendar which will look significantly different as a result of our mandated school closure and subsequent student attendance rule changes by the State Board of Education.  We would expect that student attendance days will cease earlier than the planned May 27, 2020, but until we can confirm with the State Board we will not produce a final calendar. 
 
We realize this unsettled time has been very difficult on all of us and at this point all we can do is work together to help our students, families and staff successfully bring this school year to a close.  We will be developing schedules for Scholarship awards, Class night, Prom and Graduation as we learn how the State of Illinois will deal with mass gatherings.  Some of our solutions will undoubtedly be presented through online or live footage of traditional ceremonies such as our “Class Night” but in the case of other time honored events we prefer to develop a more traditional ceremony to honor our graduates.
 
Our daily meal program will continue with both breakfast and lunch begin available at many locations from 9-11, M-F.  If interested please email lunch@porta202.org
 
As always, if you have questions, concerns or just want to offer solutions please feel free to share with your teachers, administrators and other school personnel.  Working together we can make the best of this situation. Please be safe and healthy, we miss all of you and look forward to a time when we can all meet together to celebrate life.

Good Morning, We hope all are healthy and keeping busy.  As we finish our fourth week of mandated quarantine we have begun to formalize our Homework Processes.  If you are having any issues with technology, grasping concepts, etc, please contact your teacher and/or administrator​ and we will be more than happy to help out.  We are hoping for the best and planning for the worst at this point.  We will begin to focus on alternatives to time honored traditions like Prom and Graduation and experiment with other options to recognize our students during these unprecedented times. 
 Lets all hope and pray (if you are so inclined) that we will be back in school in a few weeks and we can put this stressful event behind us.

Don't forget that we are serving Breakfast/Lunch meals daily M-F from 9-11.

On April 14 the next round of paper pickup will be taking place at the times listed below.

Work Packet pick-up
 
Jr/Sr High—9-11 AM—April 14-- High school Main Entrance—1. If you have the internet access to be able to work online, you will continue to work online. Teachers will continue communicating with you and assigning work electronically. You only need to come to the school on Tuesday if a teacher specifically tells you they have something for you. 
2. IF you do not have access to work online effectively, your teachers are creating paper copies for you. Those copies should be picked up at the Jr-Sr High School on Tuesday, April 14 anytime between 9:00-11:00am.
 
PORTA Central—9am-1PM—Tuesday April 14 at PORTA Central main entrance—Again paper only packets will be picked up at this time. 
 
Petersburg Elementary-9-11 AM and 5-7PM on April 14 at the AM/PM parent drop off and pickup doors on the south side of the gym. 
 
Completed work packet drop-off
 
Completed packets can be dropped off during the listed pick-up times or M-F 9-11AM at PORTA Central.

​As the school closure has been extended through the month of April the State of Illinois has given revised guidelines on “Remote Learning” and has especially focused on grading of work and engagement by students.  The State Board of Education has made it clear that no educational harm should exist due to “Remote Learning” days and grading should focus on the continuation of learning and prioritize the connectedness and care for students and staff. All students should have the opportunity to redo, make up, or try again to complete and show progress.  As a district we are tasked to both show some sort of attendance data and to show students are making progress.  As such, you and your children will be notified in the coming days that student work will be collected, evaluated and grades and/or completion grades will be entered into the skyward grade book on a regular basis.  This will serve two purposes, 1st parents you will know if an assignment was not completed and secondly we will have some form of data to show student attendance and engagement.  While this completed work may not reduce a student’s grade regardless of the score, it will be evidence that a student is engaged in learning and will give teachers the opportunity to help students remediate issues they are having with work that is sent home. Teachers and administrators will reach out to students who are having difficulties or are not engaging in the work to help them get on track. 
 
Parents, I want to make one point clear, you might see grades that you are not accustom to being entered into skyward.  Please do not be alarmed, as long as your student is making an effort to complete assigned work their current grade as of the end of the 3rd quarter will not be diminished.  If work that is completed is of a quality that a student’s grades will improve then at the end of the quarter we will calculate those totals and insure your student reaps the benefits of their hard work.  Note, the focus on effort and engagement.  In rare cases, we have students who are not engaging at all and in these cases if individual contacts from teachers and administration do not improve the engagement process the district may open summer educational opportunities for those students who refuse to take part in the everyday lessons being offered. 
 
If in fact, we are not able to return to school by the end of the school term our students will have been out of school for 6 months when they return in August.  If a student has not been engaged in some learning prior to the summer months they will undoubtedly be negatively impacted and as such our only recourse will be to require summer work for those students so that they will have a better opportunity to succeed in the upcoming school year.
 
At this time, we believe that students should have acquired enough remote learning materials to suffice until April 14th.  On April 14, 2020 we will once again have another Homework Pick-up day.  Enough Work will be provided on the 14th to last until the end of the current closure period, April 30, 2020.
 
As always if you have questions contact your teacher, your administrator or the district administration and we will be happy to help in anyway.  We will gather work M-F at PORTA Central from 9-11 and all meal delivery buses will also collect completed work during meal deliver time.  If these options are not helpful contact us and we will make arrangements to collect completed work.
 
Homework Collection and grading information by grade level
 
K-6 Grading Guidelines

• It is our top priority that our students are engaged in the activities provided. 
  • Teachers will monitor students' engagement levels, and contact families if student participation is low.
  • If student participation remains low the districts main concern is students will be lacking necessary skills to succeed at next levels.
  • In these rare cases, students who lacked engagement during this closure could be identified for summer school, or alternative educational opportunities.
• Remote learning for students will be deemed by their classroom teacher as complete or incomplete.

• Any completed work received will not negatively impact students' grades, but can positively impact their overall grade.
• For students not taking advantage of Remote learning.  Their final grade calculations will be an average of quarters 1-3, if we do not return to school this year. 
• Students at risk of retention will be contacted by school representatives.

 
7-12 Grading Guidelines
 
A lot of information (including some conflicting information) has been released regarding expectations for completion of work and how student work will be graded. We'd like to clarify that for you now. 
1. We expect you to complete all work assigned. 
2.  The Governor is requiring that grading during this time will not hurt students' overall grades. So long as you are engaging in the course and regularly completing work, your overall grade will not fall below what it was prior to the closure. You may see it fluctuate throughout the quarter, but we will address final grades at the end of the semester. 
3. If you complete less than 60% of assigned work, summer school or other educational remediation will be the necessary next step required to earn credit for the course. Keep in mind that this is a great opportunity to work at raising your grades beyond where they were at the end of 3rd quarter. Similarly, if you ended 3rd quarter in jeopardy of failing a course, your performance during 4th quarter (including this time of distance learning) will determine your pass/fail status for the course. 
4. If you require paper copies for your work, the next pickup day will be Tuesday, April 14 from 9:00-11:00am. At this time, students requiring paper copies of work will receive work for April 14-30.

As we move into the third week of the State Mandated school closure our staff has compiled course work in anticipation of an extended closure period.   Currently we have asked our staff to create work that would be sufficient through April 8th, 2020.  In most cases, teachers are creating that work and sharing it through various websites/apps and other technology and those who have limited or no access to internet at home are provided work packets.  Our early Elementary students are primarily provided work packets and this practice will continue.
 
Beginning Monday March 30th, we will begin distributing new work packets according the following schedule. Additionally, any completed work that students would like to turn in may also be handed in at this time.  Moving forward if students would like to hand in completed work they may do so Monday-Friday at PORTA Central from 9-11am.
 
Work Packet pick-up
 
Jr/Sr High—9-11 AM—Monday March 30 at the High school Main Entrance—Only those who need paper only work packets due to lack of internet access need to pick up at this time. Those students whose teachers have communicated to them that the work for their class is in paper form should come in for pick up Monday morning.
 
PORTA Central—9am-1PM—Monday March 30 at PORTA Central main entrance—Again paper only packets will be picked up at this time. Report cards will be mailed to all grade levels and 3rd grade paper only packets will be mailed with those report cards.  So no pickup will be necessary for third grade students.
 
Petersburg Elementary-9-11 AM and 5-7PM on March 30th at the AM/PM parent drop off and pickup doors on the south side of the gym. 
 
Completed work packet drop-off
 
Completed packets can be dropped off during the listed pick-up times or M-F 9-11AM at PORTA Central.
 
Please remember that the goal in providing these educational opportunities is to create some continuation of education for our students, work will not negatively impact your student’s grade and in fact can only help your grade improve.
 
If you currently have no access to internet the following information may be beneficial while our school closure continues.  We understand that having internet access can be costly and in many of our rural areas we find access is very limited at best regardless of a families desire to have internet access.  We will continue to find ways to help our families through these unusual times.
 

• Information on Free Internet service--
• CASSCOMM-- will be offering their basic speed internet package to residents who are not current customers at a rate of 9.95 a month for 3 full months. For more information please visit CassComm’s website at casscomm.com or call 1-800-252-1799.
• AT&T
  • AT&T is expanding “Access from AT&T,” our low-cost home internet offering to qualifying households AT&T will continue to offer internet access for qualifying limited income households at $10 a month through our Access from AT&T program.
  • They’ve expanded eligibility to Access from AT&T to households participating in the National School Lunch Program and Head Start.
  • Additionally, they are offering new Access from AT&T customers two months of free service.
  • All AT&T consumer home internet wireline customers can use unlimited internet data.
  • AT&T is redirecting more resources to provide communication services and tools for first responders, health care professionals, educators and other essential customers. This additional support will help ensure these customers can continue providing critical support to the country and their communities, particularly to first responders using the FirstNet network.
• Spectrum Free Broadband: Spectrum is offering free internet to students in the wake of the coronavirus pandemic. Starting March 16, 2020 the company will offer free broadband and Wi-Fi access for 60 days to households with K-12 or college students who do not already have a Spectrum broadband subscription.  Installation fees will be waived for new student households.  To enroll, call 1-844-488-8395.
• Comcast is taking steps to implement the following new policies for the next 60 days, and other important initiatives:
  • Comcast has opened their Home Hotspot network for all non-Comcast customers. If you rent router/WiFi equipment from Comcast, you can enable it to help out those around you in this unprecedented time of need. Comcast promotes it as secure and will not impact your own network experience. Plus, they have removed any network caps for the next two months. Considering all Illinois schools will be closing for the next few weeks, sharing your resources with your neighbors could help students out (regardless if they are our specific students). Please consider turning this option on at the following: https://www.xfinity.com/support/articles/disable-xfinity-wifi-home-hotspot 
  • Xfinity WiFi Free For Everyone: Xfinity WiFi hotspots across the country will be available to anyone who needs them for free – including non-Xfinity Internet subscribers. For a map of Xfinity WiFi hotspots, visit www.xfinity.com/wifi. Once at a hotspot, consumers should select the “xfinitywifi” network name in the list of available hotspots, and then launch a browser.
  • Pausing Our Data Plan: With so many people working and educating from home, we want our customers to access the internet without thinking about data plans. While the vast majority of our customers do not come close to using 1TB of data in a month, we are pausing our data plans for 60 days giving all customers Unlimited data for no additional charge.
  • No Disconnects or Late Fees: We will not disconnect a customer’s internet service or assess late fees if they contact us and let us know that they can’t pay their bills during this period. Our care teams will be available to offer flexible payment options and can help find other solutions.
  • News, Information and Educational Content on X1 and Flex: For those with school-age students at home, we’ve created new educational collections for all grade levels in partnership with Common Sense Media. Just say “education” into your X1 or Flex voice remote. To help keep customers informed, we also have created a collection of the most current news and information on Coronavirus. Just say “Coronavirus” into your X1 or Flex voice remote. 
  • 24x7 Network Monitoring: Underpinning all of these efforts, Comcast’s technology and engineering teams will continue to work tirelessly to support our network operations. We engineer our network capacity to handle spikes and shifts in usage patterns, and continuously test, monitor and enhance our systems and network to ensure they are ready to support customer usage. Our engineers and technicians staff our network operations centers 24/7 to ensure network performance and reliability. We are monitoring network usage and watching the load on the network both nationally and locally, and to date it is performing well.
• Mediacom - In response to the covid-19 virus, Mediacom's "Connect2Compete" plan is free for 60 days and they're increasing speeds. This is available to families with students on free/reduced lunch. Regular price is $10/month and there's no installation fee. Website is https://mediacomc2c.com/​ or 1-855-904-2225 to sign up.

Good Morning,
With Governor Pritzkers “Stay at Home” order we felt it was important to both support his decision and explain what we will be doing in the days to come.  The purpose of such an order is to enforce social distancing or to keep people away from each other to limit the spread of the virus. There is nothing inherently dangerous about going outside. The danger is in being close to other people who are infected, whether they know it or not. 
Having said that the Governor has listed many things as “essential” and allowable during this time and as such our daily meal service will continue as it has this past week Monday –Friday from 9-11.
Meal Pick-up Information:

Times and locations for pick-up
Central --9am--11:00am
Oakford Town hall--9am-11:00am
Tallula Park/Grade School--9am-11am
NSPOA/Jellystone--9am-10am
Menard Electric--10:15-11:15
 
Early this coming week the Administrative team will develop the next steps in our plan to continue educational opportunities for PORTA families.  We are gathering information from our staff so that we can develop a reasonable and effective delivery of home work during this prolonged time away from school.  Please be patient we are considering several factors including appropriateness of lessons, expected length of time away from school, home technology effectiveness and actual delivering of any hard copies of work packets. 
In closing, I am sure you are aware that the extension of our current school closure to April 7th is not likely going to be the final extension of a school closure.  With that in mind we have to be considering long term approaches to educating your children that will likely focus on retention and practice of current knowledge.
As always if you have questions, concerns or just need help with work sent home please feel free to call your school principal and we will do our best to reassure you and seek answers to your questions. 

Meal Pick-up Information:

ADJUSTED Times beginning March 19, 2020
Central --9am--11:00am
Oakford Town hall--9am-11:00am
Tallula Park/Grade School--9am-11am
NSPOA/Jellystone--9am-10am
Menard Electric--10:15-11:15
 
PORTA has started serving Breakfast and Lunch to those who wish to participate and will continue to offer meals M-F until March 30th.  The Meal program will be offered to all PORTA Families with Children under 18 in the household and those meals will be free.  Meals will be grab and go and will include a breakfast and lunch in each bag.
 
Meals will be prepared at PORTA Central and should be picked up there.  A drive up grab and go method will be used at PORTA Central.  While we prefer that meals are picked up at PORTA Central we also understand that not all families have the ability to travel to the school to gather meals. As such, we will travel to Oakford Town Hall and Tallula Grade School, NSPOA (Jellystone) and Menard Electric and pass out meals according to the schedule above.  In special circumstances we will deliver to households if that household will call their school office and ask for specific deliver instructions.
 
If you would like to participate in the free meal program please email lunch@porta202.org  and give the number of individuals who are under 18 in your household. At any point our families may opt to take the free meal, please feel free to send your info to the lunch email. If you are unable to email please call your Building office and your information will be passed along.

Thank you for the tireless efforts of our amazing staff.  Our Kitchen staff has produced 1000s of meals and will continue to do so as we need, transportation, teachers, aids and custodial staff have been working very hard to make this huge undertaking come to life.  #BecauseWeAreBluejays.

​Breakfast and Lunch Service for PORTA Families—As of March 16, 2020 12:00 PM
 
Free Lunch and Breakfast
Who:                                     PORTA Families with Children under Age 18
When:                                  Monday-Fri starting March 17 through March 30---We will offer through Spring Break
When/Where:                  PORTA Central---Drive thru pickup from 10am to 1 PM
Alternate Pickup points: Oakford Town Hall 10:00 Am-Noon
                                                Tallula Park/Grade school 10:00AM –Noon
                                                NSPOA/Jellystone—10AM-11AM
                                Menard Electric—11:30Am-1pm.             
 
PORTA will begin offering Breakfast and Lunch to those who wish to participate beginning Tuesday March 17, 2020.  The Meal program will be offered to all PORTA Families with Children under 18 in the household and those meals will be free.  Meals will be grab and go and will include a breakfast and lunch in each bag, with the exception of Tuesday March 16, 2020 which will include two breakfast meals for the 17 and morning of the 18th.
 
Meals will be prepared at PORTA Central and should be picked up there between the hours of 10AM-1PM.  A drive up grab and go method will be used at PORTA Central.  While we prefer that meals are picked up at PORTA Central we also understand that not all families have the ability to travel to the school to gather meals. As such, we will travel to Oakford Town Hall and Tallula Grade School, NSPOA (Jellystone) and Menard Electric and pass out meals according to the schedule above.  In special circumstances we will deliver to households if that household will call their school office and ask for specific deliver instructions.
 
If you would like to participate in the free meal program please email lunch@porta202.org before 8 am on Tuesday, March 17th and give the number of individuals who are under 18 in your household. At any point our families may opt to take the free meal, please feel free to send your info to the lunch email. If you are unable to email please call your Building office and your information will be passed along.

School Closure UPDATE!!!
 
Students will not be in Session on Monday, March 16th. 
 
Teachers will be allowed into buildings from 7 AM to 3 PM to finalize homework plans, etc.
 
Students who have not already had the opportunity to take work packets, technology, textbooks etc. may come to the Jr/Sr High to pick those items up between the hours of 10AM and 2 PM on Tuesday March 17th or at another arranged time if a family is unable to arrive at the listed time.  Please work out those details with your school administrator.
 
Continuation of Lunch Service.  It is our goal to institute a grab and go lunch/breakfast program on Tuesday, March 18th, but it may need to be moved back a day depending on several factors in our cafeteria program.  The lunch program will run March 18 (still a question on this date), 19 and March 24-27 and March 30.
We will set up a time to grab and go lunch and breakfast pickup at the High school and determine other delivery methods on Monday and will report out Monday afternoon. 
 
Any family who would like access to the School lunch program may email their students names to lunch@porta202.org.  
Correction: All students and anyone in their household 18 or under may access the Free School Lunch program offered March 18 (still a question on this date), 19 and March 24-27 and March 30.
​

Initially it was reported that students would return on March 30, 2020, after a clarification the return date for all students at this time is March 31, 2020.  School will be in session on Monday March 16, 2020.  Teachers and students will prepare for a home learning scenario and the remaining staff will plan for deep cleaning of schools, lunch production and delivery and homework collection, delivery and assistance.  The district will open a new email account beginning Monday to collect family interest in receiving lunches and breakfasts.  Families who qualify for Free and Reduced lunches may still receive those services for all persons in the household under 18 years old.  Additionally, all activities and practices are cancelled at this juncture and the Prek Screening scheduled for next week will be postponed and rescheduled.  Pre-k Staff will call each candidate and reschedule within the next two weeks.  

​By now you have likely heard that all schools in Illinois will be closed starting March 17 and students are set to return on March 31st.  While we are still determining the expectations of this closure we are currently planning on using two emergency days on the 17th and 18th leading into our schedule spring break.  Those two emergency days will extend our current school calendar until June 1, with the last day of student attendance occurring on May 29th.  Graduation for HS will remain on the 29th of May and we anticipate 8th grade commencement will remain on May 28th.
Following Spring Break students will have work that will be completed at home starting on the 24th of March thru the 27th with an expected return to school on the 31st.  We are unsure if school closures will be extended at this time but please be prepared for such a case.  We will continue to offer information in regards to homework plans, school closure and other important services the district provides as we move through the week next week.
Thank you and please stay healthy.

PORTA Families and Community,
As a School District who has no indication of a Coronavirus (COVID-19) infection in our community, it would be simple to only focus on our immediate issues and wait for what looks to be an inevitable case of coronavirus in the future.  Unfortunately, we are forced to have a much broader perspective in these unprecedented times.  During a meeting today Menard/Sangamon County School leaders met and discussed options available to help curtail the inevitable spread of the Coronavirus.  It became evident that a rapid increase of cases would very quickly overwhelm our medical facilities, as it has in Italy, if we are not willing to take action that limits the spread of the virus.  As such the rapidly developing circumstances of the novel coronavirus (COVID-19) may require changes to our usual practices, even if there are no known cases in our area.  Being prepared is of utmost importance for all of our families at this juncture.  If schools close for an extended period of time families need to have a plan for their children’s daycare.  Please plan and prepare for such an eventuality.
 
But if COVID-19 isn’t here, why should we change our usual practices?
 
Our greatest concern is not just about the threat/risk to individual students, but also about doing all that we can as a community to minimize the impact as a whole. This is best accomplished through something known as “social distancing.” Public health authorities advise that practicing social distancing is the best way to slow the spread of infection and prevent the challenges of providing care for many people being infected at once and overwhelming our healthcare system. More on this here:
https://www.vox.com/2020/3/10/21171481/coronavirus-us-cases-quarantine-cancellation
 
We need to be prepared:
 
With the rapid spread of the virus and its proximity to Springfield, we know from public health authorities, epidemiologists, and our own advisors that it is best to assume that the virus will eventually reach Petersburg and surrounding areas. Based on recommendations from health authorities, our district may enact temporary procedural changes, which could include restrictions on visitors to school buildings, possible cancellation or rescheduling of large gatherings or events, and even closing school buildings. Social distancing is an important component of pandemic planning, reducing the potential for exposure of the virus if found in our community. The decision to close schools is made with guidance from IDPH, ISBE, and our local health department. Even though, at this time, IDPH is not recommending closing schools, we need to be prepared.
If schools were to close due to circumstances related to COVID-19, we would first use the remaining two (of five) emergency days allocated to us. If closures were to continue beyond these days, they would be considered Act of God Days, and would not be made up at the end of the year if approved by the regional superintendent and the State Superintendent of Education.
If schools are closed for extended periods of time, the district would encourage continued learning activities as promoted by district and/or building leadership, including but not limited to e-Learning.
 
 
One last thing as spring break approaches
 
Any student or staff member traveling to a country rated under awww.vox.com/2020/3/10/21171481/coronavirus-us-cases-quarantine-cancellation level 2 or 3 travel advisory by the CDC (https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html)  will be subject to a 14 day quarantine before returning to school. Please find more information on travel and a PORTA travel survey at https://www.portasuptsblog.org/superintendents-blog/traveling-for-spring-break-please-read-and-complete-the-enclosed-survey
 
We will continue to provide you with any new information we receive regarding this situation, or any changes made to our normal operations. We will contact staff and parents via phone and email, social media and website postings, and local media notification to report any important information regarding closures or cancellations.
We have heard from families who are seeking guidance on precautions, and we have heard from those who are expressing concerns. We all have a social responsibility to each other in situations like this insure the safety of others by being prudent in our decision making processes.
 
Wishing you good health,
 
Matt Brue
Superintendent.